IELTS Semi Formal Letter
WHAT IS A (SEMI) FORMAL LETTER?
In Writing Part 1 of IELST General Training Test, you may be asked to write a semi-formal or formal letter of at least 150 words.
Semi-formal letters are written in neutral language to people you do not know very well or to people who require a polite and respectful behavior on your part (for example, your friend’s spouse’s parents, a school or university teachers, a bank manager, etc.)
Formal letters, which are a form of official letters, are written to language schools, agencies, business firms, companies, governmental institutions, etc. formal letters are written in neutral and formal language. Presenting the most important issues and expressing concern clearly, formal letters are informative and have a definite structure.
In the IELTS exam, you may have to write
– a letter of request
– a letter of complaint
– a letter of apology
– a letter of application
– a letter of invitation, etc.
Planning a (semi) formal letter
You will have approximately 20 minutes to write a letter: To complete the task successfully, use a 4-stage plan.
– Stage 1: Analyse the task (approximately 1 minute)
– Stage 2: Make an outline (approximately 4 minutes)
– Stage 3: Write the text of the letter (approximately 12 minutes)
– Stage 4: Revise (approximately 3 minutes)
Organizing a (Semi) Formal Letter:
1. The greeting or salutation: Start your letter with Dear followed by the title and the last name of the person you are writing to. For example, Dear Mr. Smith or Dear Sir/Madam, if you do not know the addressee’s last name.
2. The introduction in which you clearly state the reason for writing. For example, I am writing to let you know that……
3. The main body in which you develop the topic of the letter, develop each main point in a separate paragraph.
4. The conclusion in which you write your closing remarks, express your wishes for something to be done, etc.
5. The closing statement. For example, I am looking forward to hearing from you.
6. The (semi) formal ending or signing off. For example, Best Wishes, Best regards, Sincerely,
7. The signature (depending on the situation, write either your full name or a title and full name).
Useful phrases to start and end a (semi) formal letter
Some worthwhile phrases are required to start and close the pattern of (semi) formal letter. For examples of greeting, opening and closing statements and signing off phrases, see the following above given points.
– Dear Mr. Jones,
– Dear Mrs. Jones
– Dear Miss Jones,
– Dear Ms Jones,
– Dear Mr. and Mrs. Anderson,
– Dear Jamies Taylor, (omit the title and use the person’s full name if you do not know the addressee’s gender)
– Dear Professor Ray
– Dear Sir/Madam,
– Dear Sir or Madam,
– Dear Sirs,
– Thank you very much for your letter.
– I am writing to let you know that…..
– I am writing to ask/inquire/tell/inform you that…..
– I am writing to request information about……
– I am writing to reference/in response to……
– I am writing with regard to…..
In reply to your letter, I am writing to explain……..
– I was wondering if you had……
– I am writing to you on behalf of….
– I am looking forward to seeing you.
– I look forward to hearing from you.
– I hope to be hearing from you soon.
– If you have any other questions, please contact me.
– Do not hesitate to contact me if you have any further queries.
– If you should require further information, please do not hesitate to contact me (on the above number).
– Thank you once again for your letter.
– It would be highly appreciated if you kindly take the letter into consideration
– Give my regards/best wishes/ love to.
– Best Wishes,
– Best regards
– With best Wishes,
– Kind regards,
– Warm regards
– Yours sincerely, (if you know the name of the person and if the person is elder/senior to you)
– Yours faithfully, (if you do not know the name of the person)
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